TERMS & CONDITIONS
The general terms for booking classes, passes and programs with CircArts, and our studio rules.
Version 2.2, last updated 29 October 2026
CIRCARTS TERMS AND CONDITIONS
These terms apply when you book with CircArts Pty Ltd (ABN 59 601 144 754), trading as CircArts Geelong, Warehouse 33, 33/8 Lewalan Street, Grovedale VIC 3216 ("CircArts", "we", "us"). Weekly memberships also have their own Member Terms.
Nothing in these terms excludes your rights under the Australian Consumer Law.
1. BOOKING AND YOUR AGREEMENT
Most bookings are made and paid for in Momence, our booking system.
Before taking part, adults (18+) sign the Adult Participant Agreement for themselves, and a parent or legal guardian signs the Child Participant Agreement for anyone under 18. You also sign our Photo, video and media consent. You can read them all on our Waivers & media consent page.
Adult classes are for ages 18 and over.
Please keep your contact, health and emergency details up to date in Momence.
2. STARTER PASS
The Starter Pass is $55 for 3 classes, used within 14 days.
There is a Starter Pass for kids and teens classes (up to 17) and one for adult classes (18 and over). Each can only be bought once.
The Starter Pass is non-refundable. If something gets in the way of using it within 14 days, talk to us and we may be able to extend it.
3. PAYMENTS AND PRICES
Prices are shown on our website and in Momence when you book.
You pay when you book, unless we have agreed something different with you in writing.
Shows, competitions and events can have extra costs, such as tickets, costumes or entry fees. We tell you about these costs before they are charged.
Card payments are handled by our payment processor. See our Privacy Policy.
4. MEMBERSHIPS
Weekly memberships have a 12-week minimum term, then continue month to month, with 4 weeks' written notice by email to cancel. With our Love It Guarantee, new members can stop within their first 4 weeks with no notice period. Make-up credits, pauses and fees are all explained in our Member Terms.
5. PARTIES, SCHOOL BOOKINGS, PRIVATE CLASSES AND OTHER BOOKINGS
Birthday parties are booked by request and confirmed once paid in full. Each party package is a flat price for its group size, so the price stays the same if fewer guests come.
Parties are for children and teens aged 4 and over. You get your own party area and coaches. Other bookings, such as another party or a private class, may run in the studio at the same time.
The party host must stay for the whole party. We recommend that a few other parents stay too, about 1 adult for every 8 children.
No alcohol at children's parties. At hens and bucks parties you may bring your own drinks, up to 2 standard drinks per person.
The birthday child and every guest who takes part get a free trial class at our Grovedale studio, to use within 1 month of the party.
Moving or cancelling a party: we will move it once, free of charge, with 14 days' notice, to a time within 3 months. If you cancel 14 or more days before, you get a credit for the full amount, to use within 6 months. If you cancel less than 14 days before, the party fee is not refunded. If the birthday child is sick, we will offer another time within 3 months. If we cancel, you choose another time or a full refund.
School incursions and excursions are booked by request and paid in full upfront to secure the booking (no deposit). Prices include GST.
Team building and hens and bucks parties are booked by request and confirmed once paid in full. We will move your booking once, free of charge, with 14 days' notice, to a time within 3 months. If you cancel 14 or more days before, you get a credit for the full amount, to use within 6 months. If you cancel less than 14 days before, the booking fee is not refunded. If we cancel, you choose another time or a full refund.
Group bookings (birthday parties, hens and bucks parties, team building, school incursions and excursions, All Abilities groups, and holiday and OSHC programs): every participant must sign our participant agreement (waiver) before taking part, and every participant gets a free trial class at our Grovedale studio.
The full Birthday Party Booking Agreement, School Incursion Agreement and School Excursion Agreement are at the end of this page. When you request one of these bookings in Momence, you agree to the matching agreement by typing Yes to the agreement question.
Private classes are booked by request. We confirm your coach and time.
Make-up credits from memberships can't be used for holiday workshops.
6. AT THE STUDIO
Our Grovedale studio is drop-off and pick-up only. Please drop off and collect children on time.
Coaches supervise children during their scheduled class. Children waiting before or after class must stay in the reception area.
Children may only leave the studio on their own if a parent or guardian has given us written permission.
Children focus best on their own, so parents don't watch regular classes. Tiny Circus is parent-assisted, so you stay with your child.
Classes have no more than 8 students per coach.
Follow coach instructions, and only use apparatus when a coach is present. Open training is for enrolled students and must be booked in Momence.
To keep students safe and teach good technique, coaches sometimes need to physically guide or spot students. This is always done appropriately and in line with our Child Safe Policy.
Please don't bring valuables. Nothing in these terms limits our responsibility for loss of or damage to property caused by our negligence.
7. RESPECT AND SAFETY
We ask students, families and visitors to treat our coaches, staff and each other with respect, at the studio and online.
If behaviour is unsafe or abusive, or breaches our Child Safe Policy, we may ask a person to leave and may suspend or end their bookings.
8. LEVELS, SHOWS AND COMPETITIONS
Coaches decide which level, class, show role or competition suits each student, based on safety and readiness.
Progress depends on attendance, practice and each person's body, so we can't promise a particular level or result by a particular time.
9. PHOTOS, VIDEO AND PRIVACY
We photograph and film classes, rehearsals, shows and events. Our Photo, video and media consent explains how we use photos and video, and how to opt out by emailing geelong@circarts.com.au.
We handle personal and health information in line with our Privacy Policy.
10. OUR CHOREOGRAPHY AND MATERIALS
Choreography, music edits, lesson plans, curriculum and other materials created by CircArts belong to CircArts. Please don't copy, share or teach them elsewhere without our permission. Filming your own training for your progress, performer profile or showreel is welcome, but please respect anyone who has asked not to be filmed.
11. STAYING IN TOUCH
We mostly contact you by email and through the Momence app, so please keep your details up to date.
12. RISKS, FIRST AID AND LIABILITY
Circus training involves physical risk. The risks, our safety steps, first aid and emergency care, and the limits on our liability for personal injury are set out in the participant agreement you sign when you book. Nothing in these terms adds to those limits.
13. YOUR RIGHTS, CHANGES AND LAW
Nothing in these terms excludes your rights under the Australian Consumer Law.
If something isn't right, please email geelong@circarts.com.au so we can sort it out with you.
When we update these terms, we change the version and date at the top of this page.
These terms are governed by the laws of Victoria.
QUESTIONS
Email geelong@circarts.com.au, call 0420 211 844 or text 0489 082 643.
BOOKING AGREEMENTS FOR PARTIES AND SCHOOLS
These agreements apply to birthday party, school incursion and school excursion bookings, together with the terms above. When you request one of these bookings in Momence, you agree to the matching agreement by typing Yes to the agreement question. Schools can also ask us for a copy to sign.
CIRCARTS BIRTHDAY PARTY BOOKING AGREEMENT
For the parent or adult who books and hosts a children's birthday party
Version 1.1, effective 29 October 2026
Supplier: CircArts Pty Ltd, trading as CircArts Geelong
ABN: 59 601 144 754
Address: Warehouse 33, 33/8 Lewalan Street, Grovedale VIC 3216
Phone: 0420 211 844 (calls) or 0489 082 643 (texts)
Email: geelong@circarts.com.au
In this agreement, "you" means the person who books the party (the host), and "we" or "CircArts" means CircArts Pty Ltd. These terms work together with our Terms and Conditions and Privacy Policy at www.circarts.com.au/legals. Nothing in this agreement excludes, restricts or modifies your rights, or any guest's rights, under the Australian Consumer Law.
1. BOOKING AND PAYMENT
Parties are booked by request. Choose a package and a time, and we confirm it with you.
Your party is confirmed once it is paid in full. Until then, the time is not held for you.
Parties can be requested on weekdays before 4pm, on Saturdays from 4:30pm (finishing by 9pm) and on Sundays at any time.
Each package is a flat price for its group size. The price stays the same if fewer children come.
2. PACKAGES AND PRICES (GST included)
The Spotlight Party: up to 8 children, 1 circus coach, $480
The Big Top Bash: 9 to 16 children, 2 circus coaches, $790
The Grand Spectacle: 17 to 24 children, 3 circus coaches, $1,100
The Carnival Celebration: 25 to 32 children, 4 circus coaches, $1,450
Prices are current at the date of this version. The price shown when you book is the price you pay.
3. WHAT'S INCLUDED
2 hours at our Grovedale studio: 90 minutes of circus with our coaches, then 30 minutes to celebrate.
Circus activities adapted to every age and ability, such as aerial silks, trapeze, hammock or lyra, juggling, hula hoops, acrobatics and circus games. For safety, we don't teach tumbling skills such as walkovers or flips at parties.
A party area with tables and chairs set up, and use of the kitchenette.
Party invitations emailed to you to send to your guests.
A circus present for the birthday child.
A free trial class at our Grovedale studio for the birthday child and for every guest who takes part, to use within 1 month of the party.
All equipment, and your party coaches.
You get your own party area and coaches. Other bookings, such as another party or a private class, may run in the studio at the same time.
4. GUEST NUMBERS AND AGES
Parties are for children and teens aged 4 and over.
Please tell us your final number of children taking part at least 7 days before the party, so we can roster enough coaches. You don't need an exact count if you are under your package's limit.
Adult parties, hens and bucks parties have their own terms.
5. EVERY CHILD NEEDS A SIGNED PARTICIPANT AGREEMENT
After you book, we send you a guest sign-up link to share with your guests' parents.
Before the party, a parent or legal guardian of every child who will take part in the circus activity must sign up through that link and sign the CircArts Child Participant Agreement. This includes the birthday child.
You can only sign for your own child. You cannot sign for other people's children.
A child without a signed agreement can join the celebration, but cannot take part in the circus activity until their own parent or guardian signs.
Any adult who wants to take part must sign the CircArts Adult Participant Agreement first.
6. ARRIVAL, TIMING AND COLLECTION
Please arrive no more than 20 minutes before your party starts. The studio may be in use before then.
The party runs for 2 hours. Please finish and leave on time, as another booking may follow.
Our Grovedale studio is drop-off and pick-up only, with short-stay parking.
Every child must go home with their parent or guardian, or an adult their parent has authorised. If guests are dropped off, you are responsible for making sure each child is collected by the right adult.
7. WHO SUPERVISES WHAT
Our coaches:
run the circus activity, decide which activities and skills are safe for each child, and supervise the children while they are taking part in the activity
give first aid if a child is hurt during the activity, and tell you and the child's parent straight away.
You (the host) and your adults:
supervise all guests at all other times: on arrival, while waiting, during the celebration and food, and until each child is collected
supervise brothers, sisters and any other children who are not taking part. They must stay in the party area and must not use any equipment
take children to the toilet when needed. Our staff are never alone with a child behind a closed door
keep adults and children out of the training area unless a coach invites them in.
You (the host) must stay for the whole party. We recommend that a few other parents stay too, about 1 adult for every 8 children.
8. HEALTH, ALLERGIES AND FOOD
Please tell us in the booking questions, or at least 7 days before the party, about any guest's injury, medical condition, allergy or additional needs. Guests' parents also give us this information when they sign up.
If any child has a severe allergy (anaphylaxis), asthma or a similar condition, their medication and action plan must come with them, and the adult responsible for them must tell our coach on arrival.
You bring the cake, food, drinks, plates and cutlery. You are responsible for the food, including checking allergies with guests' parents and labelling foods that contain common allergens.
Food and drinks (other than water bottles) stay in the party area. No food in the training area.
No glass. Knives are used by adults only.
No alcohol at children's parties.
9. CANCELLING OR CHANGING YOUR PARTY
To move your party, tell us by email at least 14 days before. We will move it once, free of charge, to another available time within 3 months.
If you cancel 14 or more days before, we will give you a credit for the full amount, to use on another party or CircArts program within 6 months.
If you cancel less than 14 days before, the party fee is not refunded. We will still try to help, for example by offering another time if one is free.
If the birthday child is sick, tell us as soon as you can, even on the day, and we will offer you another available time within 3 months.
If we have to cancel or move your party (for example because of coach illness, an emergency or a problem with the building), we will offer you another time or a full refund, whichever you prefer.
Nothing in this section takes away your rights under the Australian Consumer Law.
10. DECORATIONS AND THE PARTY AREA
Decorations are welcome in the party area only.
Please use removable hooks or Blu Tack, not sticky tape, nails or pins.
No confetti, glitter, confetti cannons or party poppers, and no helium balloons (they float up into our aerial rigging).
Birthday candles only, lit and supervised by an adult. No sparklers.
At the end of the party, please put rubbish in the bins and take home leftover food, decorations and anything else you brought.
11. LOOKING AFTER THE STUDIO
Please follow coach instructions and our studio rules, and remind your guests to do the same.
If someone in your group damages CircArts property on purpose, or by ignoring a coach's instructions or these rules, we may ask you to pay the reasonable cost of repair or replacement. We will tell you what happened and show you the cost before asking you to pay. This does not cover normal wear or anything that happens during an activity run by our coaches.
12. PHOTOS AND VIDEO
You and your guests are welcome to take photos and video of your own party for personal use. Please don't film other classes or people outside your party.
Before posting photos of other people's children online, please check with their parents.
Each guest's parent makes their own photo and video choice when they sign up. We will only post photos from your party on CircArts channels if you agree, and never of a child whose parent has said no. We don't publish children's full names, ages or schools with their images.
13. CHILD SAFETY AND BEHAVIOUR
Our coaches hold current Working with Children Checks and follow our Child Safe Policy and Code of Conduct.
We ask everyone at the party to treat our coaches, guests and each other with respect.
A coach may ask a child to sit out of an activity if they are unsafe, unwell or not following instructions. If someone's behaviour is unsafe or abusive, we may ask them to leave.
If you have a concern about a child's safety, please speak to the coach or front desk, or email geelong@circarts.com.au.
14. YOUR INFORMATION
We use the information you and your guests' parents give us to run the party safely, contact you about the booking, and send each guest's parent their free class offer. We handle it in line with our Privacy Policy.
DECLARATION BY THE HOST
By signing, or by typing Yes to the agreement question when I request the party, I confirm that:
I am 18 or older and I am booking this party
I will share the guest sign-up link with every guest's parent or guardian, and I understand that a child cannot take part in the circus activity until their own parent or guardian has signed the Child Participant Agreement
I will supervise the guests and other children as set out in section 7
I have read and agree to this agreement.
CIRCARTS SCHOOL INCURSION AGREEMENT
For schools and organisations booking CircArts to run circus at their own venue
Version 1.1, effective 29 October 2026
Supplier: CircArts Pty Ltd, trading as CircArts Geelong
ABN: 59 601 144 754
Address: Warehouse 33, 33/8 Lewalan Street, Grovedale VIC 3216
Phone: 0420 211 844 (calls) or 0489 082 643 (texts)
Email: geelong@circarts.com.au
SCHOOL AND BOOKING DETAILS
The school's details and the booking details (date, times, package, number of students and price) are those in the school's booking request and our written quote.
In this agreement, "the school" means the school or organisation that requests the booking and "we" or "CircArts" means CircArts Pty Ltd.
WHAT THIS AGREEMENT DOES
It sets out what CircArts provides, what the school provides, and how booking, payment, safety and child safety work.
It limits some of the school's own legal rights as the buyer of these services (see the warning below and section 13).
It does NOT take away any student's, parent's, guardian's or teacher's legal rights. They are not parties to this agreement, and the school cannot give up their rights for them.
The warning below is required by Victorian law and is set out in its exact prescribed form. In it, "you" means the school or organisation that books this session and agrees to this agreement, and "the supplier" means CircArts Pty Ltd. Because the school is an organisation, the warning only affects claims the school itself could make, as set out in section 13. It does not affect any student, parent, guardian or teacher.
WARNING UNDER THE AUSTRALIAN CONSUMER LAW AND FAIR TRADING ACT 2012
If you sign this form, you will be agreeing that your rights to sue the supplier under the Australian Consumer Law and Fair Trading Act 2012 are excluded, restricted or modified in the way set out in this form, if you are killed or injured because the services provided were not in accordance with the statutory guarantees outlined below.
Under the Australian Consumer Law (Victoria), several statutory guarantees apply to the supply of certain goods and services. These guarantees mean that the supplier named on this form is required to ensure that the recreational services it supplies to you-
are rendered with due care and skill; and
are reasonably fit for any purpose which you, either expressly or by implication, make known to the supplier; and
might reasonably be expected to achieve any result you have made known to the supplier.
Under section 22 of the Australian Consumer Law and Fair Trading Act 2012, the exclusion of these statutory guarantees is brought to your attention by this form.
NOTE: The change to your rights, as set out in this form, does not apply if your death or injury is due to gross negligence on the supplier's part. Gross negligence, in relation to an act or omission, means doing the act or omitting to do an act with reckless disregard, with or without consciousness, for the consequences of the act or omission. See regulation 5 of the Australian Consumer Law and Fair Trading Regulations 2012 and section 22(3)(b) of the Australian Consumer Law and Fair Trading Act 2012.
1. WHAT WE PROVIDE
A floor-based circus program at your venue, as set out in the quote: for example juggling, hula hoops, spinning plates, balance skills and circus games, and partner acrobatics only where suitable gym mats are available. We don't bring aerial equipment to incursions, because aerials need specialist rigging.
Enough experienced circus coaches for the group, as set out in the written quote.
All circus equipment, a first aid kit, and set-up and pack-up.
On request: a risk assessment for the session, our certificate of currency for public liability insurance, and details of our coaches' Working with Children Checks.
A free trial class at our Grovedale studio for every student. We give the school a voucher to send home to families, so we don't collect students' contact details at the session.
2. BOOKING, QUOTES AND PAYMENT
Bookings are by request. We send a written quote. The booking is confirmed once the school has agreed to this agreement (by signing it, or by typing Yes to the agreement question when requesting the booking), has paid in full, and we have confirmed it in writing.
Prices include GST. Incursions start from 8 participants and minimum charges apply. Travel outside Geelong is quoted separately.
Please pay in full upfront to secure your booking. We invoice the school when we accept your request. There is no deposit, and the date is not held until payment is received.
Please confirm final student numbers at least 7 days before the session. The price stays the same if fewer students come. If more students come than the quoted price band allows, we may need to add a coach and charge the next price band, and we will tell you before the session starts.
Prices at the date of this version (per session, whole group, GST included):
Circus Taster, 1 hour: up to 25 students: $550; 26 to 50 students: $990; 51 to 60 students: $1,210
Big Top Workshop, 2 hours: up to 25 students: $1,100; 26 to 50 students: $1,980; 51 to 60 students: $2,420
Grand Circus Challenge, 3 hours: up to 25 students: $1,620; 26 to 50 students: $2,920; 51 to 60 students: $3,560
Full Day, 5 to 6 hours: up to 25 students: $2,999; 26 to 50 students: Quote; 51 to 60 students: Quote
The written quote is the price you pay. Discounts may apply for multi-session and whole-term bookings.
3. NUMBERS AND GROUPS
We can work with up to 60 students in each hour, in the groups agreed in the quote.
If numbers or groups change on the day, our coaches may change, rotate or shorten activities to keep everyone safe.
4. THE SCHOOL KEEPS ITS DUTY OF CARE
Students stay in the school's care for the whole session.
The school will:
have at least one teacher or staff member present with every group at all times, and more if the school's own policies require it
manage student behaviour and discipline
look after students' medical needs, including bringing medication and action plans
supervise students who sit out, need the toilet or leave the activity area
explain the school's emergency procedures to our coaches when they arrive, and lead any evacuation.
CircArts coaches will:
plan and deliver the program, and set up and check the equipment and space
teach and spot skills safely, and decide whether an activity is safe for a student
ask a student to sit out if they are unsafe, unwell or not following instructions, and hand them to a teacher
give first aid for injuries during the activity.
CircArts staff are never alone with a student out of sight of a teacher.
5. RISKS
Circus is physical activity and involves risk. Students may fall while balancing, be hit by a juggling prop or hoop, bump into each other or the floor, or get sprains, strains and bruises. Serious injury is rare but possible. We reduce these risks by teaching skills step by step at the right level, using mats and spotting for any partner acrobatics, checking our equipment, keeping groups to safe sizes, and adapting activities for each student. We cannot remove every risk. Please share this information with families when you ask for their consent.
6. HEALTH, ALLERGIES AND ADDITIONAL NEEDS
At least 3 school days before the session, please tell us about any student whose health or needs could affect safe participation, for example a recent injury or concussion, epilepsy, a heart condition, asthma, anaphylaxis, diabetes, hypermobility, a disability, or sensory or behaviour support needs. First names are enough.
Teachers must bring students' medication and action plans to the session.
We use this information only to run the session safely. We share it only with the coaches running it, and we delete our copy within 30 days unless it is part of an incident record.
Every participant must sign our participant agreement (waiver) before taking part. For each student under 18, a parent or guardian signs the CircArts Child Participant Agreement through the sign-up link we send the school to share with families. Teachers and other adults who join in sign the Adult Participant Agreement. A student without a signed agreement stays with their teacher and does not take part.
The school also confirms that every student taking part has their parent or guardian's consent for this activity under the school's own consent process. We can give you a one-page Information for parents sheet to attach to your consent form.
7. PHOTOS AND VIDEO
Schools have extra privacy and safety duties, so our default for school sessions is stricter than for our classes.
We will not take photos or video of students for publication, and we will not publish any image of a student, unless the school confirms in writing before the session which students may be photographed and how the images may be used.
Even then, we will not publish any student's name or other identifying details, and we will only name or show the school (including uniforms) if the school agrees.
Our staff will not use personal phones to photograph or film students.
Teachers may photograph the session for school use under the school's own policies.
Please tell us before the session about any student who must not be photographed or identified for safety or legal reasons.
8. VENUE REQUIREMENTS
The school will provide:
an indoor space such as a gym, hall or large cleared classroom, with clear floor space of at least 10 m x 10 m for up to 25 students, and more for larger groups
a ceiling height of at least 4 m, with no low beams, lights or hanging objects in the activity area, and ceiling fans turned off during the session
a clean, dry, flat floor that is not slippery. Timber or sprung floors are best. We don't run acrobatics on concrete or asphalt
gym mats in good condition if partner acrobatics is included
parking or a loading area close to the venue, ideally without stairs, and access 30 minutes before the session to set up and 30 minutes after to pack up
access to toilets and drinking water for students, and a power point for music if available.
Outdoor sessions are only by agreement, on flat, soft, shaded grass, and we may move indoors or reschedule in extreme heat, rain or wind.
If the space is not safe or suitable on the day, our coaches will adapt or shorten the activities. If the session cannot safely go ahead, we will work with you on a new date, and section 11 applies.
9. CHILD SAFETY
CircArts follows the Victorian Child Safe Standards and has a Child Safe Policy and Code of Conduct, available on request and at www.circarts.com.au/legals.
All CircArts coaches hold current Victorian Working with Children Checks.
Our staff will sign in at the school office and follow the school's visitor rules and child safety code of conduct.
If a student tells a coach about harm, or a coach has a concern about a student's safety, the coach will tell the teacher in charge and the principal or the school's child safety contact straight away. CircArts will also meet its own legal duties, such as reporting to Victoria Police or Child Protection.
If the school receives a concern or allegation about a CircArts staff member, please tell CircArts' director straight away on 0420 211 844 or geelong@circarts.com.au. We will cooperate fully, including with any report the school must make under the Reportable Conduct Scheme, and we will not send that staff member to work with your students while it is looked into.
Please tell us about any court order or other restriction affecting a student that matters for the session.
10. INCIDENTS AND FIRST AID
If a student is hurt or becomes unwell, our coaches will give first aid and tell the teacher straight away. An ambulance will be called if a coach or teacher believes it is needed.
We will complete an incident report and send the school a copy within 1 school day.
The school will contact the student's family and follow its own incident reporting procedures.
11. CANCELLING OR CHANGING A BOOKING
The school can move a session once, free of charge, with at least 14 days' notice, to another available date within 3 months.
If the school cancels 14 or more days before the session, we give the school a credit for the full amount, to use within 6 months.
If the school cancels 7 to 13 days before, 50% of the booking price is payable. We give the school a credit for the other 50%, to use within 6 months.
If the school cancels less than 7 days before, the full price is payable, unless the session is moved to another available date within 3 months.
If the school closes or cancels the session because of extreme weather, an emergency or a government direction, we will move it to another date at no extra cost.
If we have to cancel (for example because of coach illness or an emergency), we will offer a new date or a full refund, whichever the school prefers.
Nothing in this section takes away the school's rights under the Australian Consumer Law.
12. BEHAVIOUR AND EQUIPMENT
Students must follow coach instructions and only use CircArts equipment when a coach says so.
If CircArts equipment is damaged on purpose, we may ask the school to pay the reasonable cost of repair or replacement. We will discuss it with you first and show you the cost.
Please make sure students leave valuables in their classroom.
13. INSURANCE, RESPONSIBILITY AND THE SCHOOL'S OWN CLAIMS
CircArts holds public liability insurance of $20 million. We will send our certificate of currency on request.
Each party is responsible for its own acts and omissions.
The school's own claims: to the extent permitted by law, the school agrees that the statutory guarantees described in the WARNING above are excluded for any claim the school itself has against CircArts for death or personal injury arising from the recreational services in this agreement, and releases CircArts Pty Ltd and its directors, employees, coaches, contractors and volunteers from liability for those claims, including liability caused by their negligence. This does not cover loss of or damage to property, or any other kind of loss.
That exclusion does not apply if the death or injury is caused by gross negligence on CircArts' part (as defined in the WARNING above), or by reckless conduct by CircArts that causes significant personal injury (as described in section 139A of the Australian Consumer Law).
Nothing in this agreement limits the legal rights of any student, parent, guardian, teacher or other person. Apart from the school's own claims described above, nothing in this agreement excludes, restricts or modifies anyone's rights under the Australian Consumer Law.
14. PRIVACY
We handle information about students in line with our Privacy Policy and the Health Records Act 2001 (Vic), and only use it for this booking.
15. GENERAL
This agreement, the written quote and our School Incursion and Excursion Terms at www.circarts.com.au/terms-conditions-school make up the agreement. If they differ, this agreement applies.
If the school asks us to sign its own contractor or provider agreement, we will agree in writing which document applies.
This agreement is governed by the laws of Victoria.
AGREEMENT BY THE SCHOOL
I confirm that I am authorised by the school to make this booking and to sign this agreement for it, that I have read this agreement, including the WARNING above, and that the school agrees to these terms. The school agrees by signing a copy of this agreement, or by typing Yes to the agreement question when requesting the booking.
CIRCARTS SCHOOL EXCURSION AGREEMENT
For schools and organisations bringing students to the CircArts studio in Grovedale
Version 1.1, effective 29 October 2026
Supplier: CircArts Pty Ltd, trading as CircArts Geelong
ABN: 59 601 144 754
Studio: Warehouse 33, 33/8 Lewalan Street, Grovedale VIC 3216
Phone: 0420 211 844 (calls) or 0489 082 643 (texts)
Email: geelong@circarts.com.au
SCHOOL AND BOOKING DETAILS
The school's details and the booking details (date, times, package, number of students and price) are those in the school's booking request and our written quote.
In this agreement, "the school" means the school or organisation that requests the booking and "we" or "CircArts" means CircArts Pty Ltd.
WHAT THIS AGREEMENT DOES
It sets out what CircArts provides, what the school provides, and how booking, payment, safety and child safety work.
It limits some of the school's own legal rights as the buyer of these services (see the warning below and section 13).
It does NOT take away any student's, parent's, guardian's or teacher's legal rights. They are not parties to this agreement, and the school cannot give up their rights for them.
The warning below is required by Victorian law and is set out in its exact prescribed form. In it, "you" means the school or organisation that books this visit and agrees to this agreement, and "the supplier" means CircArts Pty Ltd. Because the school is an organisation, the warning only affects claims the school itself could make, as set out in section 13. It does not affect any student, parent, guardian or teacher.
WARNING UNDER THE AUSTRALIAN CONSUMER LAW AND FAIR TRADING ACT 2012
If you sign this form, you will be agreeing that your rights to sue the supplier under the Australian Consumer Law and Fair Trading Act 2012 are excluded, restricted or modified in the way set out in this form, if you are killed or injured because the services provided were not in accordance with the statutory guarantees outlined below.
Under the Australian Consumer Law (Victoria), several statutory guarantees apply to the supply of certain goods and services. These guarantees mean that the supplier named on this form is required to ensure that the recreational services it supplies to you-
are rendered with due care and skill; and
are reasonably fit for any purpose which you, either expressly or by implication, make known to the supplier; and
might reasonably be expected to achieve any result you have made known to the supplier.
Under section 22 of the Australian Consumer Law and Fair Trading Act 2012, the exclusion of these statutory guarantees is brought to your attention by this form.
NOTE: The change to your rights, as set out in this form, does not apply if your death or injury is due to gross negligence on the supplier's part. Gross negligence, in relation to an act or omission, means doing the act or omitting to do an act with reckless disregard, with or without consciousness, for the consequences of the act or omission. See regulation 5 of the Australian Consumer Law and Fair Trading Regulations 2012 and section 22(3)(b) of the Australian Consumer Law and Fair Trading Act 2012.
1. WHAT WE PROVIDE
A circus program at our purpose-built studio in Grovedale, as set out in the quote. Depending on the package, this can include aerial silks, trapeze, lyra and hammock, group acrobatics and pyramids, juggling, spinning plates and hula hoops.
Enough experienced circus coaches for the group, as set out in the written quote.
All equipment, crash mats under all aerial equipment, and a first aid kit.
On request: a risk assessment for the session, our certificate of currency for public liability insurance, and details of our coaches' Working with Children Checks.
A free trial class at our Grovedale studio for every student. We give the school a voucher to send home to families, so we don't collect students' contact details at the session.
2. BOOKING, QUOTES AND PAYMENT
Bookings are by request. We send a written quote. The booking is confirmed once the school has agreed to this agreement (by signing it, or by typing Yes to the agreement question when requesting the booking), has paid in full, and we have confirmed it in writing.
Excursions can be requested on weekdays before 4pm, on Saturdays from 4:30pm and on Sundays at any time.
Prices include GST. Minimum charges apply.
Please pay in full upfront to secure your booking. We invoice the school when we accept your request. There is no deposit, and the date is not held until payment is received.
Please confirm final student numbers at least 7 days before the session. The price stays the same if fewer students come. If more students come than the quoted price band allows, we may need to add a coach and charge the next price band, and we will tell you before the session starts.
Prices at the date of this version (per session, whole group, GST included):
Circus Taster, 1 hour: up to 24 students: $790; 25 to 50 students: $1,580; 51 to 60 students: $1,820
Big Top Workshop, 2 hours: up to 24 students: $1,100; 25 to 50 students: $2,200; 51 to 60 students: $2,530
Grand Circus Challenge, 3 hours: up to 24 students: $1,620; 25 to 50 students: $3,240; 51 to 60 students: $3,730
Full Day, 5 to 6 hours: up to 24 students: $3,750; 25 to 50 students: Quote; 51 to 60 students: Quote
The written quote is the price you pay. Discounts may apply for multi-session and whole-term bookings.
3. ARRIVING AND YOUR VISIT
Please arrive 10 minutes before your start time. Our studio is in an industrial street with drop-off and short-stay parking only. Buses can drop off and collect students in Lewalan Street. We will confirm the best spot with you before your visit.
Teachers keep students together on arrival and bring them into the reception area, where a coach will welcome the group and explain the safety rules and emergency exits.
Bags and phones stay in the area we show you. Please leave valuables at school.
Students need comfortable clothes they can move in (leggings or shorts and a t-shirt that covers the tummy work well for aerials), no jewellery, and long hair tied back. We train in bare feet or socks on the mats.
Our studio has stairs to a mezzanine. Please tell us in advance about any student with mobility needs so we can plan.
No food in the training area. Students can bring a water bottle. If your group needs a place to eat, please ask us before your visit.
Your group has its own coaches and training areas. Other small bookings, such as a private class, may run in another part of the studio at the same time.
4. THE SCHOOL KEEPS ITS DUTY OF CARE
Students stay in the school's care for the whole visit, including travel.
The school will:
have teachers or staff present with the students at all times, in the training area and in reception, in the numbers the school's own excursion policy requires
manage student behaviour and discipline
look after students' medical needs, including bringing medication and action plans
supervise students who sit out, need the toilet or are waiting for their turn
help us account for every student if we need to evacuate.
CircArts coaches will:
plan and deliver the program, and set up and check the equipment
teach and spot skills safely, and decide which students go on aerial equipment, which skills they try and how high
ask a student to sit out if they are unsafe, unwell or not following instructions, and hand them to a teacher
give first aid for injuries during the activity, and lead the evacuation if our emergency procedures are needed.
CircArts staff are never alone with a student out of sight of a teacher.
5. RISKS
Circus training is physical and involves risk. On an excursion, students may do aerial work at height as well as acrobatics and circus skills. Risks include falls (including from aerial equipment onto mats), landing badly, bumping into equipment or each other, sprains and strains, rope or fabric burns, dizziness from spinning or being upside down, and, rarely, broken bones, head or spinal injuries or worse. We reduce these risks by teaching skills step by step at the right level, using crash mats and spotting, checking our rigging and equipment regularly, and adapting activities for each student. We cannot remove every risk. Please share this information with families when you ask for their consent.
6. HEALTH, ALLERGIES AND ADDITIONAL NEEDS
At least 3 school days before the session, please tell us about any student whose health or needs could affect safe participation, for example a recent injury or concussion, epilepsy, a heart condition, asthma, anaphylaxis, diabetes, hypermobility, a disability, or sensory or behaviour support needs. First names are enough.
Teachers must bring students' medication and action plans.
We use this information only to run the session safely. We share it only with the coaches running it, and we delete our copy within 30 days unless it is part of an incident record.
Every participant must sign our participant agreement (waiver) before taking part. For each student under 18, a parent or guardian signs the CircArts Child Participant Agreement through the sign-up link we send the school to share with families. Teachers and other adults who join in sign the Adult Participant Agreement. A student without a signed agreement stays with their teacher and does not take part.
The school also confirms that every student taking part has their parent or guardian's consent for this excursion, including aerial activities, under the school's own consent process. We can give you a one-page Information for parents sheet to attach to your consent form.
7. PHOTOS AND VIDEO
Schools have extra privacy and safety duties, so our default for school visits is stricter than for our classes.
We will not take photos or video of students for publication, and we will not publish any image of a student, unless the school confirms in writing before the visit which students may be photographed and how the images may be used.
Even then, we will not publish any student's name or other identifying details, and we will only name or show the school (including uniforms) if the school agrees.
Our staff will not use personal phones to photograph or film students.
Teachers may photograph the session for school use under the school's own policies. Please don't photograph other people training in the studio.
Please tell us before the visit about any student who must not be photographed or identified for safety or legal reasons.
8. OUR STUDIO
All aerial equipment is rigged and checked by trained CircArts staff, with crash mats underneath.
Students only use equipment when a coach says so, and never climb rigging, ladders or stacked mats.
Our toilets are single-user rooms. Teachers supervise toilet trips.
9. CHILD SAFETY
CircArts follows the Victorian Child Safe Standards and has a Child Safe Policy and Code of Conduct, available on request and at www.circarts.com.au/legals.
All CircArts coaches hold current Victorian Working with Children Checks.
If a student tells a coach about harm, or a coach has a concern about a student's safety, the coach will tell the teacher in charge and the principal or the school's child safety contact straight away. CircArts will also meet its own legal duties, such as reporting to Victoria Police or Child Protection.
If the school receives a concern or allegation about a CircArts staff member, please tell CircArts' director straight away on 0420 211 844 or geelong@circarts.com.au. We will cooperate fully, including with any report the school must make under the Reportable Conduct Scheme, and we will not send that staff member to work with your students while it is looked into.
Please tell us about any court order or other restriction affecting a student that matters for the visit.
10. INCIDENTS AND FIRST AID
If a student is hurt or becomes unwell, our coaches will give first aid and tell the teacher straight away. An ambulance will be called if a coach or teacher believes it is needed.
We will complete an incident report and send the school a copy within 1 school day.
The school will contact the student's family and follow its own incident reporting procedures.
11. CANCELLING OR CHANGING A BOOKING
The school can move a visit once, free of charge, with at least 14 days' notice, to another available date within 3 months.
If the school cancels 14 or more days before the visit, we give the school a credit for the full amount, to use within 6 months.
If the school cancels 7 to 13 days before, 50% of the booking price is payable. We give the school a credit for the other 50%, to use within 6 months.
If the school cancels less than 7 days before, the full price is payable, unless the visit is moved to another available date within 3 months.
If the school cancels because of extreme weather, unsafe travel conditions, an emergency or a government direction, we will move the visit to another date at no extra cost.
If we have to cancel (for example because of coach illness, an emergency or a problem with the building), we will offer a new date or a full refund, whichever the school prefers.
Nothing in this section takes away the school's rights under the Australian Consumer Law.
12. BEHAVIOUR AND EQUIPMENT
Students must follow coach instructions and our studio rules.
If CircArts equipment or property is damaged on purpose, we may ask the school to pay the reasonable cost of repair or replacement. We will discuss it with you first and show you the cost.
13. INSURANCE, RESPONSIBILITY AND THE SCHOOL'S OWN CLAIMS
CircArts holds public liability insurance of $20 million. We will send our certificate of currency on request.
Each party is responsible for its own acts and omissions.
The school's own claims: to the extent permitted by law, the school agrees that the statutory guarantees described in the WARNING above are excluded for any claim the school itself has against CircArts for death or personal injury arising from the recreational services in this agreement, and releases CircArts Pty Ltd and its directors, employees, coaches, contractors and volunteers from liability for those claims, including liability caused by their negligence. This does not cover loss of or damage to property, or any other kind of loss.
That exclusion does not apply if the death or injury is caused by gross negligence on CircArts' part (as defined in the WARNING above), or by reckless conduct by CircArts that causes significant personal injury (as described in section 139A of the Australian Consumer Law).
Nothing in this agreement limits the legal rights of any student, parent, guardian, teacher or other person. Apart from the school's own claims described above, nothing in this agreement excludes, restricts or modifies anyone's rights under the Australian Consumer Law.
14. PRIVACY
We handle information about students in line with our Privacy Policy and the Health Records Act 2001 (Vic), and only use it for this booking.
15. GENERAL
This agreement, the written quote and our School Incursion and Excursion Terms at www.circarts.com.au/terms-conditions-school make up the agreement. If they differ, this agreement applies.
If the school asks us to sign its own provider agreement, we will agree in writing which document applies.
This agreement is governed by the laws of Victoria.
AGREEMENT BY THE SCHOOL
I confirm that I am authorised by the school to make this booking and to sign this agreement for it, that I have read this agreement, including the WARNING above, and that the school agrees to these terms. The school agrees by signing a copy of this agreement, or by typing Yes to the agreement question when requesting the booking.